Printing device, printing method, computer program product, and recording medium

ABSTRACT

A printing device includes a print data management unit that is capable of storing and managing print data so as to be associated with corresponding identification information used in user identification; an identification information storing unit that stores the identification information; a receiving unit that receives the print data; an identification information obtaining unit that obtains the identification information included in the print data; a registration determining unit that determines whether the obtained identification information is already registered in the identification information stored in the identification information storing unit; an identification information registering unit that registers in the identification information storing unit the obtained identification information when the registration determining unit determines that the obtained identification information is unregistered; and a print data storing unit that stores the received print data in the print data management unit so as to be associated with the obtained identification information.

CROSS-REFERENCE TO RELATED APPLICATIONS

This application is a continuation of U.S. application Ser. No.14/720,027 filed May 22, 2015, which is a continuation of U.S.application Ser. No. 12/898,964, filed Oct. 6, 2010, and is based uponand claims the benefit of priority from Japanese Patent Application No.2010-162103, filed Jul. 16, 2010, Japanese Patent Application No.2009-239767, filed Oct. 16, 2009 and Japanese Patent Application No.2009-239766, filed Oct. 16, 2009, and the entire contents of each of theforegoing applications is hereby incorporated by reference.

BACKGROUND OF THE INVENTION

1. Field of the Invention

The present invention relates to a printing device, a printing method, acomputer program product, and a recording medium.

2. Description of the Related Art

In recent years, large offices are equipped with a plurality of printingdevices such as printers that are connected via a network. At the sametime, the problem of information leakage attributed to the printedmaterial has been exposed. More specifically, because the printers areinstructed to perform printing for a large number of employees, it isnow a common occurrence that the confidential information, which ismentioned in the printed material outputted by a certain employee, iscaught by another unintended employee.

With regard to that problem, printers are being configured to performuser authentication as a countermeasure against information leakage. Insuch user authentication, when receiving print data, a printer does notimmediately perform printing but temporarily stores (spools) that printdata in an embedded hard disk. The user who has sent the print data tothe printer then goes to the installation site of the printer in orderto perform a login operation and a printing instruction operation. Onlyafter those operations by the user, the print data gets printed by theprinter. In the following description, this form of usage is referred toas on-demand printing. Such on-demand printing is a superior printingtechnology by which it not only becomes possible to prevent informationleakage, which is caused by the mix-up of printed material or caused bymisplacing the printed material, but also becomes possible to reduce theamount of unnecessary printing or reduce the volume of unattended paperdocuments.

Herein, a known technique on password authentication can be cited as aleading specific example of user authentication without using an IC card(IC stands for integrated circuit). In order to perform passwordauthentication at a printer, the user needs to input a user ID and apassword from the touch-sensitive panel installed on the operationscreen of the printer. However, inputting a large number of charactersfrom the touch-sensitive panel is a cumbersome task. Hence, as atechnique to reduce the efforts of a user while inputting the user ID,it is possible to display a plurality of user buttons on thetouch-sensitive panel and allow each user to select a user buttonrepresenting the own user. At that time, in order to enable selection ofan intended user button from a plurality of user buttons, the user namescan be sorted in the Japanese syllabary order or in the alphabetic orderso that a user make selection using the initial letters. This way ofmanagement is similar to the known technique of address book management.

An example of an information system containing printers is disclosed inJapanese Patent Application Laid-open No. 2003-274064; while an exampleof on-demand printing is cited in product information/imagio PersonalAuthentication Kit|Ricoh Japan: [searched on Sep. 18, 2009], Internet<URL:http://www.ricoh.co.jp/imagio/mfp-sol/ic-card/function/function2.html>

In the on-demand technology specified in Non-patent literature 1, ICcards are used for user authentication. However, although such IC cardsare superior in terms of allowing user authentication with a minimum keyoperation and in terms of being easy to use, the introduction of ICcards and card readers is an expensive investment. Besides, it becomesnecessary that the user information on all users is registered inadvance in the printers. For that, a dedicated system administratorneeds to be employed. Hence, typically, the clients implementing themechanism of user authentication using IC cards have been limited torelatively large-scale companies.

It is well known that on-demand printing is a superior technology forthe present-day office environment. However, the mechanism of userauthentication make it difficult for the smaller companies or businessentities to introduce the on-demand printing technology. Thus, atpresent, there is required to implement the on-demand printingtechnology using a simple user authentication mechanism whileeliminating the need to use IC cards and the need to employ a dedicatedinformation system administrator.

Besides, in the technique of reducing the efforts of a user whileinputting the user ID, it takes a large area on the touch-sensitivepanel to display the tabs of all initial letters in the Japanesesyllabary order as well as in the alphabetic order. In this case, itbecomes necessary to switch between a screen displaying the Japanesesyllabary order and a screen displaying the alphabetic order. This leadsto increase the efforts for selecting a screen among these screens andmake the input task more cumbersome. Moreover, in small companies orbusiness entities, the number of users is commonly not so large that theuser management needs to be done in the Japanese syllabary order as wellas in the alphabetic order. Thus, the technique of user management usingthe Japanese syllabary order as well as the alphabetic order isunsuitable when on-demand printing is implemented with only a smallnumber of users in mind.

SUMMARY OF THE INVENTION

It is an object of the present invention to at least partially solve theproblems in the conventional technology.

According to an aspect of the present invention, there is provided aprinting device that includes: a print data management unit that iscapable of storing and managing print data so as to be associated withcorresponding identification information used in user identification; anidentification information storing unit that stores the identificationinformation; a receiving unit that receives the print data; anidentification information obtaining unit that obtains theidentification information included in the print data; a registrationdetermining unit that determines whether the identification informationobtained by the identification information obtaining unit is alreadyregistered in the identification information stored in theidentification information storing unit; an identification informationregistering unit that registers in the identification informationstoring unit the identification information obtained by theidentification information obtaining unit, when the registrationdetermining unit determines that the obtained identification informationis unregistered; and a print data storing unit that stores the printdata received by the receiving unit in the print data management unit soas to be associated with the identification information obtained by theidentification information obtaining unit.

The above and other objects, features, advantages and technical andindustrial significance of this invention will be better understood byreading the following detailed description of presently preferredembodiments of the invention, when considered in connection with theaccompanying drawings.

BRIEF DESCRIPTION OF THE DRAWINGS

FIG. 1 is an explanatory diagram of an exemplary configuration of aprinting system with network connection according to an embodiment ofthe present invention;

FIG. 2 is a block diagram of an exemplary hardware configuration of amultifunction product illustrated in FIG. 1;

FIG. 3 is a block diagram of exemplary functions of the softwareimplemented in the multifunction product illustrated in FIG. 1;

FIG. 4 is a block diagram explaining details of a print data controlunit and a user information generating unit illustrated in FIG. 3;

FIG. 5 is a table of an exemplary structure of a user information tableillustrated in FIG. 3;

FIG. 6 is an explanatory diagram explaining an exemplary directorystructure of a spooling area illustrated in FIG. 3;

FIG. 7 is a flowchart explaining a print data receiving operation;

FIG. 8 is a flowchart explaining details of a private-mailbox-IDdetermining operation;

FIG. 9 is a flowchart explaining a private-mailbox-selection-screendisplaying operation;

FIG. 10 is a state transition diagram explaining the display states of aliquid crystal display (LCD) display unit illustrated in FIG. 2;

FIGS. 11 to 13 illustrate a private mailbox selection screen displayedon the LCD display unit illustrated in FIG. 2; and

FIG. 14 illustrates an on-demand printing screen displayed on the LCDdisplay unit illustrated in FIG. 2.

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS

An exemplary embodiment of a printing device, a printing method, acomputer program product, and a recording medium according to thepresent invention is described in detail below with reference to theaccompanying drawings. The present invention is not limited to thisexemplary embodiment.

Embodiment

In the present embodiment, the explanation is given with reference to aprinter connected to a network. The printer according to the presentembodiment is used for on-demand printing by a plurality of clientpersonal computers (PCs). Conventionally, while using anetwork-compatible printer for on-demand printing, user registrationneeds to be done in advance. The printer according to the presentembodiment provides a mechanism to enable reducing the effort taken foruser registration. Besides, typically, at the time of issuing a printinginstruction on a printer, it is a cumbersome task to find one's ownprint data if a large number of users make use of the same printer. Theprinter according to the present embodiment further provides a mechanismto enable reducing the effort taken for finding one's own print data.Described below are the specific configuration/operations according tothe present embodiment.

FIG. 1 is an explanatory diagram of an exemplary configuration of aprinting system with network connection. A printing system 101represents a common internal network system, and includes terminals 102a, 102 b, and 102 c that are the PCs allotted to the employees of thatcompany. In order to print documents, the terminals 102 a, 102 b, and102 c make use of a multifunction product 105 connected via a network104. The multifunction product 105 is equipped with the copyingfunction, the facsimileing function, the scanning function, and theprinting function. When a user uses the printing function of themultifunction product 105, the user needs to perform userauthentication. For that, the user needs to go to the installation siteof the multifunction product 105, and select the print job instructed bythe own user and input a password as necessary.

FIG. 2 is a block diagram of an exemplary hardware configuration of themultifunction product 105. From the perspective of an informationprocessing apparatus, the multifunction product 105 is essentiallyequivalent to a computer. In the multifunction product 105, a bus 202interconnects a central processing unit (CPU) 203, a read only memory(ROM) 204, a random access memory (RAM) 205, a hard disk drive (HDD) 206functioning as a nonvolatile storage unit, an LCD display unit 207 andan operating unit 208 forming a liquid crystal touch-sensitive panel, aprinting mechanism 209 for providing the printing function, a scanner210 for providing the scanning function and the facsimileing function, anetwork interface card (NIC) 211 for receiving print data, and a modem212 for facsimile communication. In the present embodiment, since thescanner 210 and the modem 212 are implemented with the commonly knowntechnology and are not directly relevant in the following description,the detailed explanation thereof is not given.

The print data sent from a terminal passes through the network 104 andthe NIC 211, and is stored in the HDD 206. Subsequently, the useroperates the operating unit 208 for checking the details displayed onthe LCD display unit 207, selecting the print job instructed by self,and issuing a printing instruction. Only after those operations by theuser, the print data stored in the HDD 206 is supplied to the printingmechanism 209 for printing.

FIG. 3 is a block diagram of exemplary functions of the softwareimplemented in the multifunction product 105. The HDD 206 of themultifunction product 105 is used to store computer program that areexecuted for implementing a network operating system (OS) and variousfunctions such as the printing function and a user authenticationfunction. The functions implemented by the execution of the computerprograms are illustrated in FIG. 3.

The print data sent from a terminal first reaches a spooler 302 via thenetwork 104. The spooler 302 stores the print data in a spooling area303 inside the HDD 206. Besides, according to an instruction from aprint data control unit 304 (described later), the spooler 302 sends theprint data stored (held) in the spooling area 303 to the printingmechanism 209.

The spooling area 303 is kept under a specified directory inside the HDD206. In the present embodiment, since the network OS running in themultifunction product 105 confirms to POSIX (POSIX stands for portableoperating system interface for UNIX (registered trademark)), thespooling area 303 is represented as “/spool/” or can be represented as“/var/spool/”.

The print data control unit 304 implements various functions. One of thefunctions is to read header information of each set of print datareceived by the spooler 302 and then send the header information asprint data attribute information to a user information generating unit305 (described later). Another function is to transfer a set of printdata that has been completely received by the spooler 302 under thedirectory of the corresponding user in the spooling area 303 and thenrename the file name of that set of print data. Still another functionis to enable printing of a predetermined set of print data, which isstored in the spooling area 303, according to an instruction from anon-demand-printing-screen creating unit 306 (described later) byinstructing the spooler 302 to output that set of print data to theprinting mechanism 209. Still another function is to delete apredetermined set of print data stored (held) in the spooling area 303according to an instruction from the on-demand-printing-screen creatingunit 306.

The user information generating unit 305 receives print data attributeinformation from the print data control unit 304 and determines, whilereferring to a user information table 307 (described later), whether theuser information included in that print data points to a new user. Ifthe user information determined to point to a new user, then the userinformation generating unit 305 adds a new record in the userinformation table 307, and creates a subdirectory for that new user inthe spooling area 303.

As the abovementioned description, the spooler 302, the print datacontrol unit 304, and the user information generating unit 305 are thefunctional blocks that operate upon the reception of a set of printdata.

Herein, with reference to FIG. 3, the spooling area 303 functions as aprint data storing unit; the spooler 302 functions as a receiving unit;the user information generating unit 305 functions as an identificationinformation obtaining unit, a registration determining unit, and anidentification information registering unit; and the print data controlunit 304 functions as a print data saving unit.

The LCD display unit 207 is a known color LCD, which is needed to be adisplay element capable of multicolor display for displaying color tabsand color marks described later with reference to FIG. 11. The operatingunit 208 includes a known touch-sensitive panel superposed on the LCDdisplay unit 207 and made of a resistance film, and various operationbuttons. A display control unit 308 controls the display on the LCDdisplay unit 207 on the basis of display data sent by an input-outputcontrol unit 309 (described below).

The input-output control unit 309 connects the display control unit 308to the operating unit 208 by selecting one of aprivate-mailbox-selection-screen creating unit 310 (described later),the on-demand-printing-screen creating unit 306 (described later), and aprivate-mailbox-setting-screen creating unit 311 (described later).Then, the input-output control unit 309 performs an operation ofreceiving display data from selected one of theprivate-mailbox-selection-screen creating unit 310, theon-demand-printing-screen creating unit 306, and theprivate-mailbox-setting-screen creating unit 311, and of transferringthe display data to the display control unit 308. Furthermore, theinput-output control unit 309 performs an operation of receivingoperation information from the operating unit 208 and sending thatoperation information to selected one of theprivate-mailbox-selection-screen creating unit 310, theon-demand-printing-screen creating unit 306, and theprivate-mailbox-setting-screen creating unit 311. Besides, according tothe operation information input by the user on the operating unit 208,the input-output control unit 309 changes the selection among theprivate-mailbox-selection-screen creating unit 310, theon-demand-printing-screen creating unit 306, and theprivate-mailbox-setting-screen creating unit 311.

The private-mailbox-selection-screen creating unit 310 displays aprivate mailbox selection screen (described later) on the LCD displayunit 207. In order to implement that function, theprivate-mailbox-selection-screen creating unit 310 receives theoperation information from the operating unit 208, reads the userinformation table 307 (described later), and creates display data to bedisplayed on the LCD display unit 207.

The on-demand-printing-screen creating unit 306 displays an on-demandprinting screen (described later) on the LCD display unit 207. In orderto implement that function, the on-demand-printing-screen creating unit306 receives the operation information from the operating unit 208,reads the user information table 307, communicates necessary informationwith the print data control unit 304 (described later), and createsdisplay data to be displayed on the LCD display unit 207.

The private-mailbox-setting-screen creating unit 311 displays a privatemailbox setting screen on the LCD display unit 207. In order toimplement that function, the private-mailbox-setting-screen creatingunit 311 receives the operation information from the operating unit 208,reads the user information table 307, and creates display data to bedisplayed on the LCD display unit 207.

As abovementioned, the display control unit 308, the input-outputcontrol unit 309, the private-mailbox-selection-screen creating unit310, the on-demand-printing-screen creating unit 306, and theprivate-mailbox-setting-screen creating unit 311 are the functionalblocks that operate in a response to user operation.

FIG. 4 is a block diagram explaining the details of the print datacontrol unit 304 and the user information generating unit 305. Herein,the print data control unit 304 and the user information generating unit305 illustrated in FIG. 3 are focused on and the internal configurationsthereof are illustrated in FIG. 4.

The print data control unit 304 includes three functional blocks,namely, an attribute information extracting unit 402, a spooling-filetransfer processing unit 403, and a print processing unit 404.

The attribute information extracting unit 402 receives the headerinformation of a set of print data from the spooler 302 and sends theheader information as print data attribute information to aprivate-mailbox-ID-determination processing unit 405 (described later)of the user information generating unit 305. The spooling-file transferprocessing unit 403 receives a private mailbox ID from theprivate-mailbox-ID-determination processing unit 405 of the userinformation generating unit 305, transfers the set of print data, whichhas been completely received by the spooler 302, under the directory ofthe corresponding user (private mailbox ID) in the spooling area 303,and then renames the file name of that set of print data.

The print processing unit 404 enables printing of a predetermined set ofprint data in the spooling area 303 according to an instruction from theon-demand-printing-screen creating unit 306 by instructing the spooler302 to output that set of print data to the printing mechanism 209.Besides, the print processing unit 404 deletes a predetermined set ofprint data from the spooling area 303 according to an instruction fromthe on-demand-printing-screen creating unit 306.

The user information generating unit 305 includes two functional blocks,namely, the private-mailbox-ID-determination processing unit 405 and aprivate-mailbox-ID confirming unit 406.

The private-mailbox-ID-determination processing unit 405 receives a setof print data attribute information from the attribute informationextracting unit 402 and determines the private mailbox ID of thecorresponding set of print data received by the spooler 302. Then, theprivate-mailbox-ID-determination processing unit 405 transfers theprivate mailbox ID to the private-mailbox-ID confirming unit 406, andinstructs the private-mailbox-ID confirming unit 406 to confirm whetherthat private mailbox ID is already registered in the user informationtable 307. When the private-mailbox-ID confirming unit 406 finishesconfirmation regarding the private mailbox ID, theprivate-mailbox-ID-determination processing unit 405 updates thespooling count and the spooling time of a corresponding record in theuser information table 307.

The private-mailbox-ID confirming unit 406 receives the private mailboxID determined by the private-mailbox-ID-determination processing unit405 therefrom, searches the user information table 307 for that privatemailbox ID, and confirms whether that private mailbox ID is alreadyregistered in the user information table 307. If the private mailbox IDbelongs to a new user, then the private-mailbox-ID confirming unit 406creates a directory for that private mailbox ID in the spooling area303.

FIG. 5 is a table of an exemplary structure of the user informationtable 307. With reference to FIG. 5, the “private mailbox ID” fieldrepresents the information included in the headers of the sets of printdata and is used in uniquely identifying the respective users of themultifunction product 105. Thus, the “private mailbox ID” field can alsobe referred to as the “user ID” field. The “display name” fieldrepresents the title that each user wishes to display in place of theprivate mailbox ID on the LCD display unit 207 of the multifunctionproduct 105. The users can arbitrarily set such titles from theprivate-mailbox-setting-screen creating unit 311. In the “code number”field are stored the code numbers that the users set arbitrarily fromthe private-mailbox-setting-screen creating unit 311. In the “privatemailbox color” field are stored the colors of the private mailboxes thatthe users set arbitrarily from the private-mailbox-setting-screencreating unit 311. In the “spooling count” field are stored the numberof sets of print data present in the spool directory of each user. Inthe “latest spooling time” field is stored the date and time of creationof the latest set of print data from among the sets of print data, whichis present in the spool directory of each user.

The “latest spooling time” field is used as a key field at the time ofsort operation during a private-mailbox-selection-screen displayingoperation described later with reference to FIG. 9. As a result, whiledisplaying the private mailbox selection screen, the latest sets ofprint data are displayed as the leading set.

Besides, the “latest spooling time” field is also used as an index fordeleting the records of users who hardly operate the multifunctionproduct 105. For example, consider a case when the records aremaintained with respect to those users who have not operated themultifunction product 105 for more than a month. In that case, the userinformation table 307 keeps growing each time the personnel transfersare carried out. Consequently, the speed at which the user informationtable 307 can be referred to goes on decreasing. Thus, for example, with30 days as a rough indication, periodic deletion of the records of thoseusers who hardly operate the multifunction product 105 can eliminate theneed for spending time and efforts in performing user management.Meanwhile, at the time of deleting such users, the respective spooldirectories in the spooling area 303 are also deleted.

The abovementioned user deletion operation can be performed on aperiodic basis, such as about once a day, by using a known schedulersuch as “crop” used in a POSIX-type OS. Although not illustrated inFIGS. 3 and 4, a user deleting unit is disposed that obtains theinformation regarding the current date and time from a known calendarclock, confirms the details of the “latest spooling time” field in theuser information table 307, and accordingly performs the user deletionoperation.

FIG. 6 is an explanatory diagram explaining an exemplary directorystructure of the spooling area 303. Under the directory “/spool/” forthe spooling area 303, subdirectories are created with titles identicalto the respective private mailbox IDs. The file names are specified intext with commas (,) as the field separators. Each file name includesthe fields “job number”, “spooling time”, “page count”, “color printingor black-and-white printing”, “paper size”, and “document name” in thatorder starting from the left side. In this way, each file represents thespecification of the corresponding set of print data. Thus, just byreading the file name of a print data file that is present in thedirectory of a particular user, the detailed information regarding thecorresponding set of print data can be obtained.

FIG. 7 is a flowchart explaining a print data receiving operation. Morespecifically, the flowchart represents the sequence of operationsperformed by the spooler 302, the print data control unit 304, and theuser information generating unit 305 when the spooler 302 receives a setof print data.

Upon receiving a set of print data from a terminal, the spooler 302automatically creates a unique file name and puts the set of print datainto that file (Step S701). At the same time, the spooler 302 transfersthe received set of print data to the print data control unit 304, inwhich the attribute information extracting unit 402 reads print dataattribute information from the header of the set of print data (StepS702).

Subsequently, the print data control unit 304 determines whetherreception of the set of print data is finished (Step S703). If receptionof the set of print data is not yet finished (No at Step S703), then theprint data control unit 304 waits until the spooler 302 finishesreceiving that set of print data. When the spooler 302 finishesreceiving the set of print data and successfully closes the print datafile (Yes at Step S703), the attribute information extracting unit 402of the print data control unit 304 transfers the print data attributeinformation to the user information generating unit 305. Upon receivingthe print data attribute information, theprivate-mailbox-ID-determination processing unit 405 of the userinformation generating unit 305 performs a private-mailbox-IDdetermining operation (described later) (Step S704), obtains the privatemailbox ID of the set of print data received by the spooler 302, andtransfers the private mailbox ID to the private-mailbox-ID confirmingunit 406 of the user information generating unit 305.

Subsequently, the private-mailbox-ID confirming unit 406 verifies thatprivate mailbox ID against the user information table 307 and determineswhether the private mailbox ID is already registered in the userinformation table 307 (Step S305). If the private mailbox ID is not yetregistered (No at Step S305), the private-mailbox-ID confirming unit 406adds a new record for that private mailbox ID in the user informationtable 307 and creates a spool directory for that private mailbox ID inthe spooling area 303 (Step S706).

On the other hand, if the private mailbox ID is already registered inthe user information table 307 (Yes at Step S705) or if the operation atStep S706 is already performed, then the private mailbox ID of thereceived set of print data is considered to be determined. In that case,the private-mailbox-ID-determination processing unit 405 of the userinformation generating unit 305 transfers that private mailbox ID to theprint data control unit 304. In the print data control unit 304; thespooling-file transfer processing unit 403 receives the private mailboxID, transfers the set of print data that is temporarily stored duringStep S703 under the directory of the received private mailbox ID, andthen renames the file name based on the print data attribute informationobtained at Step S702 (Step S707).

Lastly, the private-mailbox-ID-determination processing unit 405 of theuser information generating unit 305 updates the record of that privatemailbox ID in the user information table 307. More specifically, theprivate-mailbox-ID-determination processing unit 405 checks the numberof print data files present in the directory of that private mailbox ID,updates the “spooling count” field of that private mailbox ID, andupdates the corresponding “latest spooling time” field based on thespooling time appended to the file name of the latest print data filecreated at Step S707 (Step S708). This marks the end of the print datareceiving operation.

At the time of registering a new user at Step S706, theprivate-mailbox-ID-determination processing unit 405 sets the privatemailbox color to “deep blue” as the specified value in the initial state(i.e., as the default value). The user can change the value of theprivate mailbox color from the private mailbox setting screen describedlater with reference to FIG. 10.

As described above, when the multifunction product 105 receives a set ofprint data, the user information generating unit 305 determines whetherthat set of print data belongs to an existing user. If the set of printdata is determined to belong to a new user, the user informationgenerating unit 305 immediately registers that user in the userinformation table 307, creates a spool directory for the new user, andtransfers the print data file of the received set of print data in thenewly-created spool directory.

FIG. 8 is a flowchart explaining the details of the private-mailbox-IDdetermining operation performed at Step S704. To start with thatoperation, the private-mailbox-ID-determination processing unit 405 ofthe user information generating unit 305 determines whether anauthenticated user name is present in the print data attributeinformation, which is received from the attribute information extractingunit 402 of the print data control unit 304 (Step S801). Herein, theauthenticated user name is an arbitrary user name that is set from asetting screen of the print driver installed in the correspondingterminal. If the authenticated user name is present (Yes at Step S801),then the private-mailbox-ID-determination processing unit 405 extractsthe authenticated user name, transfers it to the private-mailbox-IDconfirming unit 406 (Step S802), and ends the operation.

On the other hand, if the authenticated user name is absent (No at StepS801), then the private-mailbox-ID-determination processing unit 405confirms the format of the private mailbox ID set in advance at the timeof installing the multifunction product 105 (Step S803). If the privatemailbox ID is in the format of “user name” (Yes at Step S803), then theprivate-mailbox-ID-determination processing unit 405 extracts the loginuser name from the print data attribute information and transfers it tothe private-mailbox-ID confirming unit 406 (Step S804), and ends theoperation. Herein, the “user name” is the login ID used for userauthentication at the time of operating the OS such as Windows(registered trademark) running in the terminal. At the time ofgenerating a set of print data, the print driver installed in thatterminal puts the login ID as the user name in the header of the set ofprint data.

On the other hand, if the private mailbox ID is in the format of“computer name+user name” (No at Step S803), then theprivate-mailbox-ID-determination processing unit 405 extracts thecomputer name and the login user name from the print data attributeinformation, and transfers these names in a combinational format to theprivate-mailbox-ID confirming unit 406 (Step S805), and ends theoperation.

Herein, the “computer name” is the arbitrary machine name given by theinstallation operator at the time of installing the OS to be run in theterminal. At the time of generating a set of print data, the printdriver installed in that terminal puts the machine name as the computername in the header of the set of print data.

As described above, the user information generating unit 305 first readsthe print data attribute information included in the header of a set ofprint data, and confirms whether an authenticated user name is present.If an authenticated user name is present, then the user informationgenerating unit 305 obtains, on a priority basis, the authenticated username as the private mailbox ID for uniquely identifying the user. On theother hand, if an authenticated user name is absent, then the userinformation generating unit 305 confirms whether the private mailbox IDis specified in the format of “user name” or in the format of “computername+user name”. If the private mailbox ID is specified in the format of“user name”, then the user information generating unit 305 obtains theuser name from as the private mailbox ID from the print data attributeinformation. If the private mailbox ID is specified in the format of“computer name+user name”, then the user information generating unit 305obtains the computer name and the user name from the print dataattribute information and combines those names as the private mailboxID.

Thus, as soon as a set of print data is received from a user, theprivate mailbox ID is read from the header of that set of print data forthe purpose of uniquely identifying that user.

The format of the private mailbox ID depends on the manner in which thecorresponding terminal present on the network 104 is being managed. Inthe case of Windows (registered trademark), there are two types ofmanagement, namely, “domain management” and “workgroup management”.

In the case of “domain management”, a domain management server ispresent on the network 104 for ensuring the uniqueness of user names.That makes it possible to identify users just by referring to the usernames.

In the case of “workgroup management”, the uniqueness of user namescannot be guaranteed. Hence, in order to ensure uniqueness, computernames are also taken into consideration along with the user names.

FIG. 9 is a flowchart explaining the private-mailbox-selection-screendisplaying operation. More specifically, the flowchart represents thesequence of operations performed by the private-mailbox-selection-screencreating unit 310, the input-output control unit 309, the displaycontrol unit 308, and the LCD display unit 207 in response to anoperation of the operating unit 208 by a user.

To start with, from the parameters received at the time of booting, theprivate-mailbox-selection-screen creating unit 310 obtains informationregarding the “tab color” to be displayed and the “page number” fromwhich the display is to be started (Step S901). Based on the “tab color”obtained at Step S901, the private-mailbox-selection-screen creatingunit 310 carries out a refined search on the user information table 307(Step S902). More specifically, the search is narrowed down to therecords having the value in the “spooling count” field equal to orlarger than one.

Subsequently, with respect to the searched records in the userinformation table 307, the private-mailbox-selection-screen creatingunit 310 performs a descending sort on the basis of the values in the“latest spooling time” field in the user information table 307 (StepS903). Lastly, based on the information regarding the “page number”, theprivate-mailbox-selection-screen creating unit 310 sends informationregarding a specified range of nine records to the display control unit308 via the input-output control unit 309. Then, the display controlunit 308 controls the LCD display unit 207 and displays the informationon the nine records (Step S904). This marks the end of theprivate-mailbox-selection-screen displaying operation.

FIG. 10 is a state transition diagram explaining the display states ofthe LCD display unit 207. In the power OFF state or in the sleep state(State S1001), no information is displayed on the LCD display unit 207.When the state changes from State S1001 to the power ON state or whenthe sleep state is over, the private mailbox selection screen isdisplayed (State S1002). By pressing an update button (described later)or a color selection button (described later) on the private mailboxselection screen, only the display contents change in the privatemailbox selection screen.

When a specific private mailbox is selected at State S1002 and when apredetermined login sequence is followed, the on-demand printing screenis displayed (State S1003). In the on-demand printing screen displayedon the LCD display unit 207, a list of the sets of print data isdisplayed such that it can be individually specified whether to print aparticular set of print data or to delete without printing. When acertain button is pressed at State S1003, the private mailbox settingscreen is displayed (State S1004). In the private mailbox settingscreen, the user can set the display name, the password, and the displaycolor.

FIGS. 11 to 13 illustrate the private mailbox selection screen displayedon the LCD display unit 207. In a private mailbox selection screen 1101,which is displayed as the display contents on the touch-sensitive panel,color tabs 1102 for selecting users by color and an “all” tab 1103 forselecting all users are displayed. With reference to FIG. 11, the colortabs 1102 include a deep blue color tab 1102 a, a blue color tab 1102 b,a green color tab 1102 c, a pink color tab 1102 d, a red color tab 1102e, and a black color tab 1102 f in this order starting from the leftside.

Below the color tabs 1102 and the “all” tab 1103 is provided a userdisplay area 1104 for displaying a maximum of nine users. In the userdisplay area 1104 are also displayed private mailbox buttons 1105. Eachprivate mailbox button 1105 is made of a combination of a color mark1106 and a user name display section 1107.

In the example illustrated in FIG. 11, the private mailbox buttons 1105are displayed corresponding to three users as the users having thecorresponding set of print data in the spooling area 303. The userdisplay area 1104 can display the private mailbox buttons 1105 for amaximum of nine users. If the total number of users having thecorresponding set of print data in the spooling area 303 is equal to orlarger than 10, the private mailbox buttons 1105 for the 10-th andsubsequent users need to be displayed on a separate screen. For that, atthe lower right portion of the private mailbox selection screen 1101; a“previous page” button 1109 and a “next page” button 1110 are displayed.

If the total number of users each having a set of print data in thespooling area 303 is equal to or smaller than nine, the “previous page”button 1109 and the “next page” button 1110 are paled out indicating adisabled state of the button operation.

On the other hand, if the total number of users each having a set ofprint data in the spooling area 303 is between 10 and 18, the privatemailbox buttons 1105 in the user display area 1104 are displayed on twoscreens. When the first nine users are displayed in the user displayarea 1104, the “previous page” button 1109 is paled out indicating adisabled state of the button operation. When the 10-th user onward aredisplayed in the user display area 1104, the “previous page” button 1109is darkened indicating an operable state of the button operation and the“next page” button 1110 is paled out indicating a disabled state of thebutton operation.

The “previous page” button 1109 and the “next page” button 1110correspond to “page number” specified at Step S901 in FIG. 9.

In the state illustrated in FIG. 11, the “all” tab 1103 is pressed andthe private mailbox buttons 1105 of all users having the sets of printdata, respectively, are displayed as a list in the user display area1104. Herein, user named “user 1” is displayed with blue color of thecolor mark 1106, “user 3” is displayed with black color of the colormark 1106, and “administrator” is displayed with red color of the colormark 1106.

When the blue color tab 1102 b is pressed in the state illustrated inFIG. 11, the tab 1102 b comes to the front as illustrated in FIG. 12. Atthe same time, the user display area 1104 displays only the privatemailbox button 1105 for “user 1” that corresponds to blue color. Thisrepresents the result when “blue” is specified as a parameter in theprivate-mailbox-selection-screen displaying operation described withreference to FIG. 9.

Consider a case when a user named “user 2” sends print data in the stateillustrated in FIG. 11. However, when looking at the touch-sensitivepanel of the multifunction product 105, the user cannot see “user 2” inthe list of the private mailbox buttons 1105 displayed in the userdisplay area 1104. Hence, the user presses the update button 1108 sothat, as illustrated in FIG. 13, a private mailbox button 1105 d appearswith the green color tab 1102 c accompanied thereto. This represents theresult when nothing is specified as a parameter in theprivate-mailbox-selection-screen displaying operation described withreference to FIG. 9. That is, as a result of pressing the update button1108, the private-mailbox-selection-screen displaying operation isperformed and the set of print data, which corresponds to “user 2” andhas not been displayed until just before the pressing of the updatebutton 1108, gets newly displayed.

In the case when only a single user possesses a set of print data, inthe user display area 1104 in the private mailbox selection screen 1101illustrated in FIG. 11, the private mailbox button 1105 of only thesingle user is displayed, even if a large number of users are registeredin the multifunction product 105. Hence, the user can select and pressthe single private mailbox button 1105 without selecting and pressingthe color tab 1102.

Herein, the color tabs 1102 are provided so that it becomes easy tonarrow down the users when a large number of users possess a set ofprint data and when not all users can be displayed in the user displayarea 1104 by pressing the “all” tab 1103.

FIG. 14 illustrates an on-demand printing screen displayed on the LCDdisplay unit 207. Herein, when the user named “user 2” presses theprivate mailbox button 1105 d in the state illustrated in FIG. 13, thedisplay contents change in the manner illustrated in FIG. 14.Incidentally, when it is necessary to input a password, then a screentherefor is displayed. However, the details of the operation thereof areomitted from this description.

In the initial state of an on-demand printing screen 1401, a “printing”tab 1402 comes to the front of the screen. In that state, a print datadisplay area 1403 displays a print data section 1404 with theinformation regarding document names and date/time. By pressing theprint data section 1404 from the touch-sensitive panel, thecorresponding set of print data gets specified and the display colorchanges to a highlighted color. Subsequently, when a “printing” button1405 at the lower right portion of the screen is pressed, the specifiedset of print data gets printed. On the other hand, if a “deletion”button 1406 is pressed, then the specified set of print data getsdeleted. Given below are the exemplary applications of the presentembodiment.

(1) Although the present embodiment is described with reference to themultifunction product, it is also possible to use a single-functionprinter not equipped with the copying function, the facsimileingfunction, or the scanning function.

(2) The multifunction product can be equipped with a web server functionso that the multifunction product can be accessed from a terminalthrough a web browser and a user interface equivalent to the privatemailbox setting screen can be provided on the terminal.

(3) The field separators in the print data file names illustrated inFIG. 6 are not confined to commas. For example, when the charactersusable in the file names are converted using alphanumeric characters orsome limited symbol characters in the URL encoding system specified inRFC3986 (http://tools.ietf.org.html/rfc3986) or in the Base64 encodingsystem specified in RFC3548 (http://tools.ietf.org.html/rfc3548), thenthe characters not used in such encoding systems or the strings that arenot likely to appear can be used as the field separators.

In the present embodiment, the printing function of a multifunctionproduct is taken as an example. Herein, from the “authenticated username” or the “user name” and the “computer name” included in the headerof a set of print data, the multifunction product extracts informationthat enables unique identification of the user. Subsequently, themultifunction product confirms whether the extracted information alreadyexists in the internally-maintained user information table. If it isdetermined that the extracted information indicates a new user, themultifunction product immediately registers the extracted informationand creates a spool directory unique to the new user. This eliminatesthe need for performing the task of manual user registration as isnecessary in the conventional technology. As a result, it becomespossible to implement on-demand printing without performing the task ofuser management.

Moreover, in the multifunction product according to the presentembodiment, with the purpose of narrowing down the users from the usersregistered in the user information table, the users possessing a printdata files, respectively, are displayed on the touch-sensitive panel.Hence, from the list of the users possessing print data files, each usercan select only the button corresponding thereto. This makes it possibleto easily narrow down the users having a set of print data.

Furthermore, in order to simplifying the narrowing down of users, the“private mailbox color” field is provided in the user information table.Thus, the users can select one of the colors in an arbitrary manner andregister the selected color so that the users become identifiable bycolors. Consequently, by selecting one of the color tabs displayed onthe touch-sensitive panel, it is possible to easily narrow down the userhaving a set of print data.

Meanwhile, the printing device according to the present embodiment has ahardware configuration of a commonplace computer and has a controldevice such as a CPU, a memory device such as a ROM or a random accessmemory (RAM), an external memory device such as a hard disk drive (HDD)or a compact disk (CD) drive device, a display device, and an inputdevice such as a keyboard or a mouse. A computer program executed in theprinting device according to the present embodiment is provided in theform of an installable file or an executable file on a computer-readablestorage device such as a compact disk read only memory (CD-ROM), aflexible disk (FD), a compact disk recordable (CD-R), or a digitalversatile disk (DVD).

Alternatively, the computer program executed in the printing deviceaccording to the present embodiment can be saved on a computer connectedto a network such as the Internet and can be downloaded therefrom viathe network. Still alternatively, the computer program executed in theprinting device according to the present embodiment can be madeavailable for distribution through a network such as the Internet. Stillalternatively, the computer program can be stored in advance in a readonly memory (ROM) or the like for distribution.

Although the invention has been described with respect to specificembodiments for a complete and clear disclosure, the appended claims arenot to be thus limited but are to be construed as embodying allmodifications and alternative constructions that may occur to oneskilled in the art that fairly fall within the basic teaching herein setforth.

Thus, according to an aspect of the present invention, it is possible toachieve on-demand printing in which the task of manual user registrationneed not be performed and in which the task of user management alsobecomes redundant because user registration gets done as a result ofexecuting the printing operations. This enables achieving enhancement inthe user-friendliness.

1. (canceled)
 2. An information processing apparatus, comprising:processing circuitry configured to control a display to display a firstscreen including one or more user selectable items; control the displayto display a second screen including a list of output data in responseto receiving a selection of one user selectable item; receive, via anetwork, output data that is included in the list of output datadisplayed in response to receiving the selection of one user selectableitem; and create a new user selectable item when there is no userselectable item, among the one or more user selectable items, fordisplaying the list of output data including the output data having beenreceived, wherein the processing circuitry controls the display todisplay the first screen including the one or more user selectable itemsas well as the new user selectable item, and the one user selectableitem is selected from among the one or more user selectable items andthe new user selectable item.
 3. The information processing apparatusaccording to claim 2, wherein the processing circuitry is furtherconfigured to acquire an attribute information of the received outputdata; and control the display to display, on the first screen, the newuser selectable item including a name based on the acquired attributeinformation.
 4. The information processing apparatus according to claim2, wherein the processing circuitry is further configured to print theoutput data selected from among the list of output data in response toreceiving a print instruction.
 5. The information processing apparatusaccording to claim 2, wherein the attribute information including a username or a computer name is set by an external apparatus that transmitsthe output data to the information processing apparatus.
 6. Theinformation processing apparatus according to claim 2, wherein theprocessing circuitry is further configured to manage the received outputdata associated with the one user selectable item.
 7. An imageprocessing method, comprising: displaying, by processing circuitry of aninformation processing apparatus, a first screen including one or moreuser selectable items; displaying, by the processing circuitry, a secondscreen including a list of output data in response to receiving aselection of one user selectable item; receiving, via a network, outputdata that is included in the list of output data displayed in responseto receiving the selection of one user selectable item; and creating, bythe processing circuitry, a new user selectable item when there is nouser selectable item, among the one or more user selectable items, fordisplaying the list of output data including the output data having beenreceived, wherein the displayed first screen includes the one or moreuser selectable items as well as the new user selectable item, and theone user selectable item is selected from among the one or more userselectable items and the new user selectable item.
 8. The imageprocessing method according to claim 7, further comprising: acquiring anattribute information of the received output data; and displaying, onthe first screen, the new user selectable item including a name based onthe acquired attribute information.
 9. The image processing methodaccording to claim 7, further comprising: printing the output dataselected from among the list of output data in response to receiving aprint instruction.
 10. The image processing method according to claim 7,wherein the attribute information including a user name or a computername is set by an external apparatus that transmits the output data tothe information processing apparatus.
 11. The image processing methodaccording to claim 7, further comprising: managing the received outputdata associated with the one user selectable item.
 12. An informationprocessing system, comprising: an information processing apparatus; anoutput apparatus; and a plurality of processing circuitry, eachconfigured to control a display to display a first screen including oneor more user selectable items; control the display to display a secondscreen including a list of output data in response to receiving aselection of one user selectable item; receive, via a network, outputdata that is included in the list of output data displayed in responseto receiving the selection of one user selectable item; and create a newuser selectable item when there is no user selectable item, among theone or more user selectable items, for displaying the list of outputdata including the output data having been received, wherein theprocessing circuitry controls the display to display the first screenincluding the one or more user selectable items as well as the new userselectable item, and the one user selectable item is selected from amongthe one or more user selectable items and the new user selectable item.13. The information processing system according to claim 12, whereineach of the processing circuitry is further configured to acquire anattribute information of the received output data; and display, on thefirst screen, the new user selectable item including a name based on theacquired attribute information.
 14. The information processing systemaccording to claim 12, wherein each of the processing circuitry isfurther configured to print the output data selected from among the listof output data in response to receiving a print instruction.
 15. Theinformation processing system according to claim 12, wherein theattribute information including a user name or a computer name is set byan external apparatus that transmits the output data to the informationprocessing apparatus.
 16. The information processing system according toclaim 12, wherein each of the processing circuitry is further configuredto manage the received output data associated with the one userselectable item.